What Is Calendar In Google Sheets?
Calendar in Google Sheets is a customizable calendar template developed using the cloud-based spreadsheet program Google Sheets. They offer the flexibility to access and update our schedule from any location, provided we have Internet access.
Users can utilize Google Sheets calendar to arrange their appointments, track events, and share their schedule information with their counterparts in a personalized and interactive template.
For example, we have a blank sheet.
The requirement is to make a weekly calendar in Google Sheets.
Then, we can use the formulas and various formatting options available in Sheets to make a calendar in Google Sheets, which is tailor-made to suit our requirements.
In this Google Sheets weekly calendar example, we first merge cells A1:G1. Next, we update the calendar title Weekly Calendar in the merged cells and set the center alignment for the text.
Next, we enter the days of the week in cells A2:G2. After that, we enter the first date of the week in cell A3, 1-Jan-2024. Next, we enter the formula =A3+1 in cell B3. The formula returns the next date, ensuing the first date cited in cell A3. We then drag the fill handle, which works like the Excel fill handle, till cell G3 to apply the formula and view the subsequent days.
Next, we select the specific cells to apply the required background and font colors and border and alignment settings to match our requirements.
Finally, we choose a cell where we need to add notes. Next, we choose the Note option from the Insert tab to view a note box and then update the required notes inside the notes box.
Table of contents
- What Is Calendar In Google Sheets?
- How To Create A Custom Calendar In Google Sheets?
- How To Create A Calendar Using Templates In Google Sheets?
- How To Delete A Calendar In Google Sheets?
- How To Export Google Calendar To Google Sheets Using Add-ons?
- Examples
- Important Things To Note
- Frequently Asked Questions (FAQs)
- Download Template
- Recommended Articles
Key Takeaways
- Calendar in Google Sheets is a personalized calendar built using the cloud-based spreadsheet program Google Sheets.
- The Google Sheets calendar is easy to customize and automate, and we can share it with other users, which makes it useful for collaborating with peers.
- The Google Sheets calendars help us plan our schedules and track them, and they help break down critical milestones into smaller tasks and events.
- We can use the Google Sheets calendar template or use the Data validation option to create a pop-up calendar as a date picker. On the flip side, we can create calendars in Google Sheets from scratch using the available inbuilt functions.
How To Create A Custom Calendar In Google Sheets?
The steps to create a Google Sheets custom calendar are as follows:
- Open a new sheet to make a calendar in Google Sheets.
- Using the Merge cells option in the ribbon, merge cells A1:G1. Next, enter the calendar heading, and then, using the alignment options, align the text.
- Enter the days of the week in the second row. For that, we can type each day into cells A2:G2 manually. Otherwise, we can enter Monday in cell A2 and utilize the Auto Function functionality to update the remaining days in the corresponding cells automatically. For that, click the circle at the bottom right of cell A2, and while holding the mouse cursor, drag the mouse horizontally till cell G2.
- Enter the value of 1 in the cell under the day when the specific week starts. Next, fill in the subsequent dates in the ensuing cells. Otherwise, we can enter the formula, =previous_cell + 1, in the second cell. Thereon, we can apply the same formula in the remaining cells till the end of the month.
- While the above steps show how to add calendar in Google Sheets, we can personalize it according to our requirements. For instance, we can use different cell background colors, font colors, border and alignment settings and insert images to customize the calendar.
How To Create A Calendar Using Templates In Google Sheets?
The steps to create a calendar using templates in Google Sheets are as follows:
- Open a blank sheet to add calendar in Google Sheets.
- Select the File tab – The New option right arrow – The From template gallery option.
- The above action opens a new tab in our browser, where we can view different templates under various categories. Navigate through the templates to choose the required calendar template.
- Once we click the required calendar template, we will see the chosen template in a spreadsheet in a new Google Sheets file. We can then customize the template to achieve a personalized Google Sheets calendar.
How To Delete A Calendar In Google Sheets?
The steps to delete a Google Sheets calendar are as follows:
- Go to the web browser and open Google Sheets. Next, we must log into our Google Account, if we are not. After that, click the calendar we wish to delete.
- The chosen calendar will open in Google Sheets. Select the entire range containing the calendar content. Right-click and choose the Delete rows [starting_row, ending_row] option from the pop-up menu.
The above action will delete the calendar.
How To Export Google Calendar To Google Sheets Using Add-ons?
The steps to export Google Calendar to Google Sheets using add-ons are as follows:
- Select the Extensions tab – The Get add-ons option.
- The above step will open the Google Workspace Marketplace window, where we must enter Calendar to sheet in the Search field and press Enter.
We will get options to choose from. Assume we choose the Sheets2GCal option.
- The installation window will open, where we must click the Install option.
We will be asked permission for accessing to our Google Drive, which we need to allow to proceed with the installation process.
Next, click Done to complete the installation.
- We can now go to our Google Sheets. Next, select the Extensions tab – The Sheets20Cal option to access the options offered by the add-on.
Examples
The following examples show the various ways of using a Google Sheets calendar.
Example #1 – Inserting Annual Calendar
Assume we have an empty sheet in a Google Sheets file. We shall see the steps to insert a 2024 calendar in Google Sheets using the Annual Calendar Google Sheets template.
Step 1: Select the File – New – From template gallery.
Step 2: A new tab opens in the browser, where we can view different templates under various categories. Navigate through the templates to select the required calendar template.
In this case, we will click the Annual Calendar template.
The Annual Calendar template opens in a new Google Sheets file, as depicted below. The first tab shows the entire 2024 calendar in Google Sheets.
Next, clicking on the third, fourth, and ensuing sheets will display the monthly calendars.
Furthermore, the second tab shows the instructions to customize the Annual Calendar template.
We can follow these steps to achieve a customized Google Sheets calendar for 2024.
Example #2 – Using Date Picker Control
Consider that we have a set of tasks, and we must update their schedules in column B using a pop up calendar in Google Sheets.
Step 1: Select the cell range B2:B5 and then Data – Data validation in Google Sheets, which works like the Data Validation in Excel.
The Data validation rules pane opens on the right of the workspace, where we must select the + Add rule.
Step 2: The Apply to range field shows the chosen range. Next, update the option Is valid date in the Criteria field.
Next, update the Advanced options settings to set the options to handle the scenarios when users input invalid dates.
Click Done to view the validation rule in the Data validation rules pane, as depicted below.
Now, we can double-click inside the cell B2 to view the pop up calendar in Google Sheets. Next, click the date in the calendar to update it in the specific cell.
Likewise, update the required dates in the remaining target cells using the pop-up calendar as the date picker in Google Sheets.
Important Things To Note
- The formulas used for updating the days and dates for all the months while customizing a calendar in Google Sheets should be correct. Otherwise, the resulting calendar may be inaccurate.
- Calendars in Google Sheets come with limited functionality, with missing features such as automatic reminders.
- It is challenging to handle reoccurring events in Google Sheets calendars.
- Navigating through a Google Sheets calendar can be tedious as we need to scroll up and down a sheet to view the specific date in the calendar.
Frequently Asked Questions (FAQs)
We can create a seasonal photo calendar in Google Sheets by customizing the Annual Calendar Google Sheets template, as described below:
Step 1: Select the File – New – From template gallery.
Step 2: A new tab opens in the browser, where we can view different templates under various categories. Navigate through the templates to select the required calendar template.
In this case, we will click the Annual Calendar template.
The Annual Calendar opens in a new Google Sheets file, as shown below. While the first tab shows the entire year’s calendar, the third, fourth, and ensuing tabs show the calendar month-wise.
Step 3: Press Ctrl and click on the Year and Customize your calendar tabs to select the two tabs.
Next, right-click to choose the Hide sheets option from the pop-up menu.
The first two tabs get hidden.
Step 4: The cells B1:H1 are already merged in the template. So, select the range and update the calendar heading as January 2024.
Copy the required image from any source by using the keys Ctrl + C, and paste it into the current sheet by using the keys Ctrl + V.
Since we must create a seasonal photo calendar, we paste an image with the word Winter, indicating that January is a winter month.
Next, resize the image according to the requirement.
Step 5: Iterate Step 4 for the remaining months.
We shall consider February and December as the winter months, March-May as the spring months, June-August as the summer months, and September-November as the fall months.
So, accordingly, we shall insert the appropriate images representing the specific seasons in the concerned months.
Step 6: Press Ctrl and click the January and February tabs to select them.
Next, right-click to choose the Change color option right arrow. We will see a set of colors from which we can choose the color to update the chosen tabs in the required shade.
Likewise, we shall repeat the process to show the tabs corresponding to the months with the same seasons in the same shades.
Thus, we achieve the required Google Sheets seasonal photo calendar.
We can customize it further according to our requirements.
You can create a dynamic calendar in Google Sheets.
However, for that, we must use formulas, using functions such as IF, WEEKDAY, and TEXT, to update the days and dates in the first month of the calendar.
After that we can use the inbuilt functions such as EDATE to use the completed month’s data to create the calendar for the ensuing month and so on.
The limitations of using Google Sheets for calendars are as follows:
Limited functionality.
Handling repeating events is tedious.
Navigating through the Google Sheets calendar can be challenging.
Download Template
This article must be helpful to understand the Calendar In Google Sheets Formula, with its formula and examples. You can download the template here to use it instantly.
Recommended Articles
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