What Is Conditional Formatting Based On Another Cell Value?
The Conditional formatting based on another cell value is a powerful tool that allows users to highlight specific cells or ranges based on the contents of other cells in the same spreadsheet. This feature helps to draw attention to important information quickly and increases data analysis efficiency. For instance, it’s possible to use conditional formatting rules that display different colors or font styles when certain conditions are met. These conditions might include values greater than, less than, equal to, or not equal to specific numbers.
This example shows how to use Conditional Formatting Based on Another Cell Value to determine the delivery status of items.
The steps are:
Step 1: First, select the table and click on the Styles group in the Home tab. Next, click on the Conditional Formatting button.
Step 2: Next, choose the New Rules option from the drop-down list. This will open the New Formatting Rule window.
Step 3: Select the Use a formula to determine which cells to format option and enter the formula =$B1=”Pass” in the Format values where this formula is true text box.
Step 4: To customize the format, click the Format button. This will open the Format Cells window, where we can make the necessary changes.
Once we have made the desired changes, click OK to complete the Conditional Formatting process on the table.
Table of contents
Key Takeaways
- Conditional formatting, which is based on the value of another cell, enables us to establish a rule or formula that compares values such as greater than, less than, or equal to, against a reference cell value. This allows us to highlight specific data sets within our spreadsheet, enhancing its clarity and readability.
- Conditional Formatting is a powerful tool that enables us to highlight errors, empty or blank cells, specific words, or any symbols, alphabets, or characters in selected cells.
- This feature allows us to distinguish the required data using color coding, various border styles, and other formatting options in a large dataset. By doing so, we can easily understand the data with just a glance.
- Furthermore, we can clear the set Conditional Formatting Rules for the selected data or the entire sheet.
How To Use Conditional Formatting Based On Another Cell Value?
Conditional formatting can be a powerful tool for highlighting important information. By using conditional formatting based on another cell value, we can quickly and easily identify cells that contain specific data or meet certain criteria.
To use this feature effectively, select the cells we want to format and open the Conditional Formatting menu. Choose Custom Formula and enter the formula that checks for the values in other cells.
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Examples
Example #1
The following example help us understand Conditional Formatting Based on Another Cell Value to determine the delivery status of items.
Step 1: First, select the table and navigate to the Styles group of the Home tab. From there, select the Conditional Formatting button.
Step 2: Choose the New Rules option from the drop-down list. This will open the New Formatting Rule window.
Step 3: Select the Use a formula to determine which cells to format option and enter the formula =$B1=”Pending” in the Format values where this formula is true text box.
Step 4: To change the format, click the Format button. This will open the Format Cells window, where we can make the necessary changes.
Step 5: Next, click OK to complete the Conditional Formatting process on the table.
Step 6: Now, we can easily utilize Conditional Formatting Based on Another Cell Value to determine the delivery status of items professionally and efficiently.
Example #2
This example shows how to effectively utilize Conditional Formatting Based on Another Cell Value to determine the delivery status of items.
Step 1: To begin, select the table and navigate to the Styles group of the Home tab. From there, select the Conditional Formatting button.
Step 2: Choose the New Rules option from the drop-down list. This will open the New Formatting Rule window.
Step 3: Select the Use a formula to determine which cells to format option and enter the formula =$B1=”South” in the Format values where this formula is true text box.
Step 4: To customize the format, click the Format button. This will open the Format Cells window, where we can make the necessary changes.
Step 5: Once we have made the desired changes, click OK to complete the Conditional Formatting process on the table.
Step 6: Now, we can easily and efficiently determine the delivery status of items using Conditional Formatting Based on Another Cell Value. This technique is valuable for professionals seeking to streamline their workflow and improve productivity.
How Does It Work?
Conditional formatting based on the value of another cell is a powerful tool that can be used to highlight cells that meet certain criteria visually. When set up correctly, Excel will automatically change the formatting of a selected cell or range of cells based on the value in another cell. This can be useful in many scenarios, such as highlighting data that exceeds a certain threshold or identifying outliers’ data points.
To implement this feature, select the cell(s) we want to format and choose Conditional Formatting from the Home tab. Next, select New Rule and choose Use a formula to determine which cells to format.
In the formula bar, enter the criteria for formatting, using references to other cells as necessary. Finally, choose the formatting we want to apply when the criteria are met and click OK.
Important Things To Note
- Conditional formatting can also be used for more complex analyses, such as highlighting cells based on their proximity to dynamic data ranges or custom formulas referencing others outside the selected range.
- Conditional formatting offers a versatile solution for bringing attention to important data within larger sets of spreadsheet information.
- Changing an input value in one cell automatically triggers changes in other related cells through conditional formatting rules.
Frequently Asked Questions
Conditional formatting in Excel refers to a powerful feature that enables users to highlight and visually organize data according to pre-set criteria. The tool allows us to identify trends, make informed decisions and derive meaningful insights from our data. We can format cells based on certain values, ranges or formulas with conditional formatting.
This example shows how to effectively use Conditional Formatting Based on Another Cell Value to determine the delivery status of items.
The steps are:
Step 1: First, select the table and navigate to the Styles group of the Home tab.
Step 2: Now, click on the Conditional Formatting button. This will open up a drop-down list where we can choose the New Rules option. This will then open the New Formatting Rule window.
Step 3: To create the desired formatting, select the Use a formula to determine which cells to format option and enter the formula =$B1=Sell in the Format values where this formula is true text box. This will allow us to customize the format to our liking.
Step 4: Now, click the Format button. This will open the Format Cells window, where we can make the necessary changes. Once we have made the desired changes, click OK to complete the Conditional Formatting process on the table.
Now, we can easily create a professional and organized table that displays the delivery status of items.
Yes, an alternative way to copy the conditional formatting in Excel exists. Instead of copying and pasting the formatting manually, users can use the Format Painter tool or create a custom style for conditional formatting.
The Format Painter tool in the Home tab and allows users to select a cell with the desired formatting and apply it to another cell or range by clicking on that cell or range. To create a custom style for conditional formatting, users can first apply their desired formatting to a cell or range, right-click on that selection, choose Styles, and select New Cell Style.
They can then give their new style a name, such as Conditional Formatting, and click OK. This will allow them to easily apply their custom style to other cells or ranges throughout their workbook.
Download Template
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