## What Is DMAX Function In Excel?

The

DMAXin Excelfinds the largest number from a selected column/field in a database that satisfies the specified criterias. The function extracts the highest numeric value from a large database. TheDMAX function in Excelis an inbuiltDatabasefunction, so we can insert the formula from the “Function Library” or enter it directly in the worksheet.

For example, the first table shows a database. It contains a list of fruits, grade, quantity, and cost details.

We will determine the maximum quantity of a given fruit using the **DMAX().**

Select cell **K4**, enter the formula **=DMAX(A3:D10,”Quantity (Boxes)”,H3:I4),** and press “**Enter**”.

The result is ‘**35**’, as shown above.

[**Output Observation:** In cell **K4**, the function checks for the fruit **Apple** of **Grade 1 **in the given database. It finds two records for the Grade 1 Apples, rows 4 and 6. And after comparing the corresponding quantities, **20 **and **35**, the **DMAX **function returns the larger value between the two, **35**, as the function output.]

##### Table of contents

###### Key Takeaways

- The function
**DMAX in Excel**checks the given field in a database for the largest numeric value based on the specified criteria. - Also, the
**DMAX()**return value is always a numeric value. - The
**criteria**argument will be numeric values, text, or expressions. - The
**DMAX**function allows wildcard characters (‘**?**’, ‘*****’) in the**criteria**argument. It helps in expanding the search options and achieving practical results. And the**criteria**argument can also be the entire database to decide the required largest numeric value.

### DMAX() Excel Formula

**DMAX() Excel Formula**

The syntax of the **DMAX Excel formula** is:

The arguments of the **DMAX Excel formula** are,

*database***:**It is a mandatory argument.A range of cells containing related data with the first row showing each column label in the database.: It is a mandatory argument. The column to check in the database for the maximum numeric value based on the criteria specified.*field*: It is a mandatory argument.The range of cells containing the conditions that decide the*criteria***DMAX()**output.

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### How To Use DMAX Excel Function?

We can use the **DMAX Excel function **in 2 ways, namely,

**Access from the Excel ribbon.****Enter in the worksheet manually.**

#### Method #1 – Access from the Excel ribbon

Choose an empty cell for the output → select the “**Formulas**” tab → click the “**Insert Function**” group, as shown below.

The “**Insert Function**” window appears. Now, choose the “**Database**” option from the “**select a category:**” drop-down.

Then, select the “**DMAX**” function from the “**Select a function:**” group → and click “**OK**”, as shown below.

The “**Function Arguments**” window appears. Enter the arguments in the “**Database**”, “**Field**”, and “**Criteria**” fields → click “**OK**”, as shown below.

#### Method #2 – Enter in the worksheet manually

- Select the target cell for the output.
- Type
**=DMAX(**in the cell, [Alternatively, type**=D**or**=DM**and select the**DMAX()**function from the Excel suggestions. - Enter the arguments as cell values or cell references in excel and close the brackets.
- Press
**Enter**to view the output.

Let us understand this function with the help of basic example.

We will determine and display the maximum height among 11-year-old girls weighing more than 80 pounds in the given database.

- The first table is the database containing a list of children in the age group of 10-13 years and their height-weight data.
- Next, the second table shows the label of the column to check for the required maximum value.
- The third one contains the criteria to decide the maximum value in the specified field.

The steps to apply the **DMAX function in Excel** are,

**Select cell M4, and enter the formula =DMAX(A3:E15, i.e., the database with the headings.****Enter the field value as “Height (cm)”. The formula now is =DMAX(A3:E15,”Height (cm)”,****Enter the criteria as “I3:K4”, close the brackets, and press “Enter”. The complete formula =DMAX(A3:E15,”Height (cm)”,I3:K4). The result is 145, as shown below.**

[**Note:**Alternate formulas are]*=DMAX(A3:E15,5,I3:K4) or =DMAX(A3:E15,G3,I3:K4)*

[Alternatively, select cell**M4**and**Home**→**f**icon or press_{x}**Shift**+**F3**to open the**Insert Function**window.

Otherwise, navigate**Formulas**→**Insert Function**to open the**Insert Function**window.

The “**Insert Function**” window appears.

Next, select the category as**Database**, select the**DMAX**function, and click**OK**.

The above steps will open the**Function Arguments**window. Now, enter the three argument values as shown below.

And once we click**OK**, we will see the**DMAX()**executed in the target cell**M4**.]

[**Output Observation:**In cell**M4**, the function checks the database for the female gender, age 11, and weight values greater than 80 pounds. Two rows, 7 and 9, satisfy the specified criteria. And out of the two rows, row 9 has a higher height value in cell E9,**145**. And thus, the**DMAX()**returns**145 cm**as the required maximum height value.]

### Examples

We will understand some advanced scenarios using the **DMAX in Excel examples**.

#### Example #1

We will determine the maximum total order cost for a Dell laptop with an ordered quantity greater than ten and whose cost per unit is over $1,000 for the following data.

- The first table in the below image is a database containing laptops’ order data.
- Next, the second one shows the field to check for the required maximum total order cost.
- The third table contains the criteria to decide the highest value.
- Also, the data format of the target cell H10 is
**Currency**(highlighted in the image below), as the**DMAX()**output is a currency value. We will also see how to use a named range as a function input.

The steps to calculate using the **DMAX() **are,

**Step 1:**Select the cell range**A3:E18**and go to**Formulas**→**Define Name**to open the**New Name**window.

**Step 2:**Enter the name in the**New Name**window we require to assign to the selected cell range and click**OK**to close the window.

**Step 3:**Select the target cell**H10**, and enter the**DMAX**formula in the following way.

Once we start typing the formula and enter the database cell range name, Excel will show the complete defined name for us to select.

Double-click the defined name, enter a comma, and then continue entering the remaining formula as *=DMAX(Laptop_Order_Data,”Total Order Cost in USD”,I3:K4)*

**Step 4:**Press**Enter**to view the**DMAX()**output. The result is ‘**$23,199.84**’, as shown below.

[**Output Observation:** The **DMAX() **accepts the **database** argument as a named range, **Laptop_Order_Data**. The **field** argument value is “**Total Order Cost in USD**”, and the **criteria** argument value is the cell range I3:K4.

Rows 12 and 16 meet the criteria, where the total order costs are **$21,749.85 **and **$23,199.84**. And out of the two, as row 16 has a higher total order cost, the **DMAX()** output is **$23,199.84**.]

#### Example #2

We will determine the maximum popularity value among the iPhone models with fame greater than 80% in the given database. The example also explains how to use the wildcard characters in **DMAX in Excel**.

- The first table shows a database containing a list of smartphones, their fame, and popularity details.
- Also, the output is a percentage value, we will set the target cell data format as
**Percentage**(highlighted in the image below).

The procedure to calculate the **DMAX **is**,**

Select cell **J4**, enter the formula** =DMAX(A3:C11,”Popularity in %”,G3:H4)**, and press

**Enter**.

The result is ‘**48%**’, as shown below.

[**Output Observation:** The **Smartphone** criterion contains the wildcard character ‘*****’, followed by the term, **Phone**. So, the **DMAX() **checks the database for smartphone models containing the term **Phone **in their names. Thus, it counts **iPhone** models with fame greater than **80%**, which is the second criterion.

Rows 7 and 11 satisfy the criteria, where the popularity values are **48% **and **39%**. And, out of the two, the **DMAX()** returns the larger value, **48%**, as the maximum popularity.]

#### Example #3

We will now see how the function **DMAX in Excel **works when the **criteria** argument is the entire database. We will determine the maximum population value based on the given database.

- The first table shows a database containing US cities’ population data.
- Next, the second includes the
**field**argument to check for the maximum population. - The third one indicates that the entire database is the criteria.
- Also, the target cell J4 data format is
**Number**(highlighted in the below image), the same as that of cells**C4:C13**.

The procedure to calculate the **DMAX **is**,**

Select cell **J4**, enter the formula** =DMAX(A3:C13,”Population”,A3:C13),** and press

**Enter**.

The result is ‘**8,804,190**’, as shown below.

[**Output Observation:** The **DMAX() **checks the entire database and looks for the record containing the maximum population in the **Population **field. Here, the **criteria** argument is the entire database. And hence we provide the **criteria** cell range is the same as the **database** cell range.

And, as row 8 meets the given criteria, the **DMAX **function returns the cell C8 population value, **8,804,190**, as the required output.]

### Important Things To Note

- If the supplied
**field**argument in**DMAX in Excel**is a column label, we can supply it directly in double quotes or as a cell reference to the column label. Otherwise, we can enter the value as the specific column position in the database. - Ensure the supplied
**database**and**criteria**cell ranges contain the same column labels. - Ensure the
**criteria**cell range contains at least one column label and a cell containing the required criterion below it. And to operate on an entire column in the given database, provide a blank line after the column labels in the**criteria**cell range. - While the term record refers to a row of related information, the term field indicates a column of data in a
**database**.

### Frequently Asked Questions (FAQs)

**1. Is there a DMAX function in Excel?**

The **DMAX function in Excel is available** in the **Database** function in the **Formulas** tab.

We can go to **Formulas** → **Insert Function** to open the **Insert Function** window.

Otherwise, click the **f _{x}** option in the

**Home**tab to open the

**Insert Function**window.

Next, set the category as

**Database**, pick the

**DMAX**function, and click

**OK**to apply it in the selected cell.

**2. How to apply the DMAX function in Excel VBA?**

We can apply the **DMAX** function in Excel VBA using the following method:**Application.WorksheetFunction.DMax(Arg1, Arg2, Arg3)**

The three arguments in the above method are the arguments, ** database**,

**, and**

*field***explained in the**

*criteria***DMAX() Excel Formula**section.

We will determine the maximum duration needed for completing a March month task requiring below 20 FTEs using the

**DMAX()**and

**Excel VBA**for the following data.

The steps to apply the

**DMAX function**in

**VBA**are,

**• 1:**With the current sheet open, use the

**Alt**+

**F11**keys to open the VBA Editor.

**• 2:**Pick the required

**VBAProject**and select the

**Module**option under the

**Insert**tab to open a module window,

**Module1**.

**• 3:**Enter the VBA code, shown below, to apply the

**DMAX()**in the target cell.

**Sub DMAX_fn()**

Dim ws As Worksheet

Set ws = Worksheets(“FAQ_2”)

ws.Range(“G10”) = Application.WorksheetFunction.DMax(ws.Range(“A3:D10”), “Duration (Days)”, ws.Range(“H3:J4”))

**End Sub**

**• 4:**Execute the code using the

**Run Sub/UserForm**option in the top menu.

**• 5:**Open the active worksheet to check the target cell G10 for the required

**DMAX()**output.

[

**Output Observation:**The

**DMAX()**checks the dates in the database falling in March, with the FTEs count less than 20. And as only row 7 meets the criteria, the

**DMAX**function returns the duration value in cell D7,

**15**, as the required maximum duration.]

**3. Why is the DMAX function not working in Excel?**

The **DMAX function** might not work for the following reasons:**• **If the specified field to check for the largest value does not contain numeric values.**• **The directly supplied column label as the **field** argument is not in double quotations, or the provided column position is incorrect.**• **If the **criteria** argument is other than numeric values, text, or expressions.**• **The provided database and **criteria** cell ranges do not include the same column labels.**• **The specified database and **criteria** cell ranges overlap.**• **When an operation involves an entire column in the given database, we do not enter a blank line after the column labels in the **criteria** cell range.

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