## What Is Randomize List In Excel?

Randomize list in Excel involves a column of data that changes every time we update, refresh or open the worksheet, and helps sort the given list randomly. And we can obtain a randomized list in a spreadsheet using the Excel inbuilt functions

RANDandRANDBETWEEN.Randomize list in Excel can help users with impartial data selection, such as deciding a lottery winner and activities randomly for workers, with the workers changing daily.

For example, column A lists item codes, and column E lists their required quantities.

But the requirement is to randomly decide the quantities for the listed items instead of entering the values in ascending order.

Then, we can apply the concept of **randomize a list of numbers in Excel **using the Excel **RAND** function in a helper column.

In the above **randomize a list of numbers in Excel **example, we add a new column F, titled **Helper (RAND())**, adjacent to column E containing the required quantities.

And then, we use the **RAND()** in cells F2:F11 to enter random numbers in the helper column against the column E values. Next, we select cells F2:F11, press **Ctrl **+ **C**, and then **Alt **+ **E **+ **S **+ **V** to copy and paste the column F data as values. We do so since the **RAND()** is volatile, and proceeding with the next steps will refresh the **RAND()** outputs in cells F2:F11, affecting the outcome.

And then, we select cells F2:F11 and choose the **Sort Z to A **option in the **Data **tab to sort the random numbers in descending order. And while sorting, we shall select the option to expand the sorting selection to column E values in the **Sort Warning **dialog box.

Thus, the above steps will randomize list in Excel column E, with the required quantities randomly assigned to the listed items.

##### Table of contents

###### Key Takeaways

- Randomize list in Excel is the method of changing the order of the values in a specific list randomly based on an adjacent column of sorted random numbers.
- Users can randomize a list to make unbiased decisions, such as grouping people into teams and deciding on a winner based on a random name picker.
- We can use the
**RAND**and**RANDBETWEEN**inbuilt Excelfunctions to randomize lists in Excel. - We can use an
**INDEX**,**SORTBY**,**SEQUENCE**, and**RANDARRAY**functions-based formula to achieve a randomized list without duplicates.

### How To Randomize List In Excel?

We can randomize list in Excel using the following steps:

**Add a helper column to the given dataset.****Choose the first cell of the helper column and enter the RAND().**The

**RAND()**syntax is:

While the function takes no arguments as input, it returns a uniformly distributed random real number, with 0 <= real number < 1.**Using the Excel fill handle, update random numbers in the required cells in the helper column.****Select the cells in the helper column containing the RAND() return values. And press Ctrl + C to copy the cell values. Next, press Alt + E + S + V to paste the data as values.****Select the helper column heading and choose the Data tab → select the Sort option to open the Sort window.****The helper and adjacent columns will appear selected, and the Sort window will open.**Set the

**Sort by**field as the helper column using the field’s drop-down list and choose the required order from the**Order**field drop-down list.**Click OK to view the random numbers in the helper column sorted in the chosen order.**On the other hand, the adjacent columns will show the values in a random order based on the helper column values’ sort order.

Furthermore, we can use the Excel **RANDBETWEEN** formula instead of the **RAND()**.

The **RANDBETWEEN() **syntax is as follows:

The function accepts two mandatory arguments, **bottom **and **top**. While the** bottom **is the smallest integer the function can return, the **top** is the largest integer it can return.

And it returns a random integer between the specified values, with the function return value changing every time we update, refresh, or open the worksheet.

### Examples

Let us see a few examples to avoid the possibility of **randomize list in Excel not working** and hence achieve the desired outcome to meet our requirements.

#### #1 – Insert Random Numbers In The List By Using RAND Function

The table below shows a list of box colors.

And the task is to determine the random probability of picking a specific color box and display the output in column B.

Then here is how to create and randomize list in Excel column B using the **RAND()**.

**Step 1:**Make column C a helper column.

**Step 2:**Choose cell B2, enter the following formula, and press**Enter**.

*=C2*

**Step 3:**Update the formula in cells B3:B11 using the fill handle.

**Step 4:**Choose cell C2 and enter the**RAND()**.

**Step 5:**Press**Enter**to view a random real number in the target cell C2.

**Step 6:**Update the**RAND()**in the remaining cells C3:C11 to generate random numbers.

The random numbers get updated in column B automatically.

And, every time we refresh the formulas or edit the worksheet, the required random probability values get updated.

#### #2 – Pick A Lottery Winner With Randomize List In Excel

The following table contains a list of lottery ticket numbers.

And the requirement is to determine the winning ticket number based on the rank through a random pick. The logic is to consider the person with the lottery ticket number picked first as the winner.

Then, we can create and randomize list in Excelcolumn B of ranks using the **RAND()**.

**Step 1:**Label column C as a helper column. And then, select cell C2, enter the**RANDBETWEEN()**, and press**Enter**.

*=RANDBETWEEN(1,10)*

**Step 2:**Using the fill handle, update the**RANDBETWEEN()**in cells C3:C11.

So, now column C contains repeated random numbers.

Next, as the **RANDBETWEEN()** output keeps changing each time we refresh or edit the worksheet, we shall copy and paste the obtained random numbers as values.

**Step 3:**Select cells C2:C11 and press**Ctrl**+**C**to copy the values.

And press **Alt **+ **E **+ **S **+ **V** to open the **Excel Paste Special **window and choose the **Values** option. And click **OK** to paste the cells’ data as values.

**Step 4:**Choose cell B2, enter the following formula, and press**Enter**.

*=RANK.EQ(C2,$C$2:$C$11)+COUNTIF($C$2:C2,C2)-1*

And then, using the fill handle update the formulas in cells B3:B11.

The Excel **RANK** function, **RANK.EQ(), **returns the rank of the number in the given list. And the size of the number is relative to the other numbers in the list.

Further, if more than one number has the same rank, the function returns the rank at the top.

And the Excel **COUNTIF** function counts the number of cells based on the specified criterion.

So, let us check the cell B11 formula to determine how the function works. First, the **RANK.EQ()** returns the rank of the value **1**, **10**. Next, the **COUNTIF()** returns the count of the total cells containing the value **1**, **1**. And hence, the formula evaluates as shown below:

*=10+1-1*

*=10*

Thus, the above formula in cells B2:B11 return unique values.

**Step 5:**Click on a cell in the dataset and choose**Data**→**Sort**to open the**Sort**window.

**Step 6:**Click the**Sort by**field drop-down button to set the field as the helper column.

And then, click the **Order **field drop-down button to select the **Largest to Smallest** option.

Next, click **OK** in the **Sort** window.

Thus, the random values in the helper column are sorted in descending order.

And the adjacent columns A and B values also get sorted automatically and randomly, based on the helper column values sorted in descending order.

Furthermore, we can consider column B as the randomized list. And hence, the lottery enthusiast possessing the lottery ticket number ranking number one can be declared the winner.

Thus, properly and practically using the **RANDBETWEEN()** syntax will ensure we avoid the scenarios of **randomize list in Excel not working**.

### Benefits

The benefits of randomize list in Excel are as follows:

- It helps make unbiased decisions.
- It helps maintain data confidentiality.
- We can randomize the given list by changing the data order without manipulating it directly. And since we use a helper column of random numbers, the original data remains unmodified.

### Important Things To Note

- The
**RAND**and**RANDBETWEEN**functions are volatile. So, while they can slow down the program, their outputs get updated every time we refresh or edit the worksheet. Hence, it is best to copy and paste special function outputs when using them for randomize list in Excel. - The
**RAND()**will return unique real random numbers between 0 and 1 in the chosen cells. But the**RANDBETWEEN()**returns values between the specified numbers in the chosen cells. But the**RANDBETWEEN**function output may be repetitive.

### Frequently Asked Questions (FAQs)

**1. How to randomize a list in Excel into groups?**

We can randomize a list in Excel into groups using the **RAND()**, **RANK()**, **ROUNDUP()**, and **CHOOSE()**.

For example, the following table lists participants.

And the task is to divide them into four groups randomly.

Then, here is how to randomize a list in Excel into groups.

• **Step 1: **We shall use column B as the helper column. So, choose cell B2, enter the **RAND()**, and press **Enter**.

And using the fill handle, update the formula in the remaining cells B3:B13.

• **Step 2: **As the **RAND()** output keeps changing, we shall copy column B data and paste the data as values. And for that, select the range B2:B13 and press **Ctrl **+ **C**.

And then, press **Alt **+ **E **+ **S **+ **V** to open the **Paste Special** window and choose **Values** to paste the chosen cells’ data as values.

Next, click **OK** to complete the action.

• **Step 3: **Choose cell C2, enter the following formula, and press **Enter**.*=CHOOSE(ROUNDUP(RANK(B2,$B$2:$B$13)/3,0),”Team A”,”Team B”,”Team C”,”Team D”)*

And then, using the fill handle, update the formula in cells C3:C13.

Thus, we will see the randomized list within the four groups (Teams A, B, C, and D).

Let us check the cell C13 formula to understand how it works.

First, the **RANK()** determines the rank of **0.718677438 **based on the value size among the column B values, **5**. Next, the **RANK() **output gets divided by 3, and we get a value of** 1.66666666666667**. And then, the **ROUNDUP() **rounds up the value to **2**.

Finally, the **CHOOSE()** chooses the team name in the second position among the given team name options, **Team B**, as the last participant’s team.

**2. How to randomize a list of names in Excel?**

The steps to randomize a list of names in Excel are as follows:**1)** Label the column adjacent to the column containing names as **Helper**.**2)** Select the helper column’s first cell, enter the **RAND()**, and press **Enter**.**3)** Using the fill handle, update the **RAND()** in the required cells in the helper column.**4)** Choose the cells in the helper column and press **Ctrl **+ **C** to copy the value. And then, press **Alt **+ **E** + **S **+ **V** to open the **Paste Special** window and choose **Values** to paste the obtained random numbers as values in the helper column.**5) **Click on a cell in the dataset and choose **Data **à **Sort**.**6)** The **Sort **window opens. Set the **Sort by** field as the helper column and the **Order** field as **Smallest to Largest** or **Largest to Smallest**.**7)** Click **OK** in the **Sort **window.

The list of names adjacent to the helper column gets sorted randomly. And hence we achieve the required randomized list of names.

**3. How to randomize a list in Excel without duplicates?**

We can randomize a list in Excel without duplicates using the following formula in the first cell of the column, where we must display the randomized list without duplicates:*=INDEX(SORTBY(SEQUENCE(Count_of_rows_to_return,1,Start_value_in_the_sequence,Step), RANDARRAY(Count_of_rows_to_return)),SEQUENCE(Total_random_numbers_to_display))*

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