Calendar Template In Excel

What Is Excel Calendar Template?

The Calendar Template in Excel is a feature where we use readily available calendar templates as a planner and add the required details like workdays, holidays, important dates, etc. 

The Excel Calendar Template acts as a layout that is customized or modified to adapt to our requirements. We can generate a simple and dynamic calendar.

How To Create A Calendar Template In Excel?

We can create a Calendar Template in Excel using 2 ways, namely:

  1. Simple Excel Calendar Template – Using the available Excel Calendar Templates.
  2. Dynamic Excel Calendar Template with Formulas –
    • Create or customize an Excel Calendar Template as per our requirements and make it interactive for further changes and updates.
    • Using an Excel formula.
Key Takeaways
  • The Calendar Template in Excel is a feature available to create calendars with the required dates and months.
  • The Excel Calendar is inserted to plan upcoming activities. The companies use it to reflect the employee’s details, plains of work or tasks, meetings, performance, leaves, etc. The hospitals use it to register the schedule of treatments, appointments, diagnoses, operations, etc.
  • To use the available templates, choose the “File” tab → “New” option. Enter the “Calendar” in search box, and all the templates appear.
  • We can use the available built-in templates or manually create using the VBA code, Pivot table, and Power Query for Excel.

Examples

We will consider specific examples for the above-mentioned methods.

Example #1 – Simple Excel Calendar Template

We will create a Simple Excel Calendar Template using the available templates.

The steps to insert a Simple Excel Calendar Template are,

  • Step 1: 
    • Select cell A1, and enter today’s date using the TODAY excel function as =TODAY(). We will get“March-2023” as a result of the formula, which automatically updates every time according to the current month.
    • Set the format of the date as “mmmm-yyyy”.
    • Enter the weekdays from Sunday to Saturday in column 2, and then merge the cells A1:G1.

We must get the table in the format shown below.

Calendar Template in Excel - Example 1 - Step 1
  • Step 2: 
    • Create the Calendar as 1, 2, 3, and
    • Create Saturday and Sunday as Holidays.

We will get the final Simple Excel Calendar Template, as shown below.

Calendar Template in Excel - Example 1 - Step 2


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Example #2 – Dynamic Excel Calendar Template with Formulas

We will create a Dynamic Excel Calendar Template using an Excel Formula.

The steps to insert a Dynamic Excel Calendar Template with Formula are,

  • Step 1: 
    • Select cell A1, and enter today’s date using the TODAY function as =TODAY(). We will get“March-2023” as a result of the formula, which automatically updates every time according to the current month.
    • Set the format of the date as “mmmm-yyyy”.
    • Enter the weekdays from Sunday to Saturday in column 2, and then merge the cells A1:G1.
    • Create the Calendar as 1, 2, 3, and
    • Create Saturday and Sunday as Holidays.

We must get the table in the format shown below.

Calendar Template in Excel - Example 2 - Step 1
  • Step 2: Select the “Developer” tab → go to the “Controls” group → click the “Insert” option drop-down → select the “Scroll Bar (ActiveX Control)” option from the “ActiveX Controls” category, as shown below.
Example 2 - Step 2
  • Step 3: Once we select the “Scroll Bar (ActiveX Control)” option, then click on the right of the created table. The button appears, then adjust it accordingly, as shown below.
Example 2 - Step 3
  • Step 4: Right-click the Scroll Bar, and select the “Format Control…” option.
Example 2 - Step 4
  • Step 5: The “Format Control” window opens. Enter the details in the “Control” section, as shown in the below image, and click OK.
Example 2 - Step 5
  • Step 6: 
    • Select cell H2, right-click on it, and select the “Define Name” option from the list.
    • The “New Name” window pops up. Type “Year” in the “Name:” field, and click “OK”.
Example 2 - Step 6
  • Step 7: Enter the Year in cell H2, and we can change the year using the scroll button.
Calendar Template in Excel - Example 2 - Step 7
  • Step 8: Select the Merged cells A1:G1, then select the Excel Name Manager of the Defined Names group from the Formulas tab.
Example 2 - Step 8
  • Step 9: The Name Manager window opens. Select the Edit button.
Example 2 - Step 9
  • Step 10: The Edit Name window opens. Type “JanOffset” in the “Name:” field, insert the formula in the “Refers to:” field as =DATE(Year,1,1)=WEEKDAY(DATE(Year,1,1)) formula, and select OK.
Example 2 - Step 10
  • Step 11: Press the Close button to close the Name Manager window.
Example 2 - Step 11
  • Step 12: Enter the formula in cell A3 as, =IF(AND( YEAR( JanOffset+1)=Year, MONTH( JanOffset+1)=1), JanOffset+1, “”)
Example 2 - Step 12
  • Step 13: After entering each value in the preceding step, press the “Enter” key. The results are shown in cell A3 as 1 in the image below.
 Example 2 - Step 13
  • Step 14: Enter the formula in all the cells, but only change the date, as shown in the below image.
Example 2 - Step 14a

The January Calendar is created, as shown below.

Example 2 - Step 14b
  • Step 15: Copy the January Calendar, and paste it into different sheets for other months.
Example 2 - Step 15
  • Step 16: Like for February, edit the name of the cell as “FebOffset”, and enter the =DATE(Year,1,1)=WEEKDAY(DATE(Year,1,1)) code.
Example 2 - Step 16
  • Step 17:
    • Enter the formula in cell A3 as, =IF(AND( YEAR( FebOffset+1)=Year, MONTH( FebOffset+1)=1), FebOffset+1, “”)
    • Enter the formula in all the cells, but only change the date, as shown in the below image.
Calendar Template in Excel - Example 2 - Step 17

The February Calendar is created, as shown above. Follow the same steps to create other months’ calendars.

Important Things To Note

  • Once a calendar template is created, we can adjust the layout in the spreadsheet by dragging the corners of the calendar to increase or decrease the size.
  • Creating a reminder feature is time-consuming and difficult to set.
  • A Calendar can’t create or assign any task.
  • The layout of the Excel calendar can be changed by clicking the “Layout” menu at the top of the spreadsheet, and clicking the “Landscape” page orientation to include the full calendar.

Frequently Asked Questions (FAQs)

1. What are the features of the Calendar Template in Excel?

The features of the Calendar Template in Excel are as follows:
To-do list.
Ruled columns for notes.
Vacation planner.
Task tracker.
Daily scheduled tracker.
Portrait orientation.
Printing done on one page or 12 different pages.
12 months on one or separate worksheets.

2. How to insert a Calendar based on Templates available in Excel?

To insert Calendar in spreadsheets that can calculate everything, Microsoft Excel includes graphic options with drawing tools, clipart, charts, tables, etc.

The procedure to insert a Calendar based on Templates available in Excel are:
Select the “File” tab → click the “New” option → type “Calendar” in the search box on the top.

The available calendar templates appear. Choose the desired format of the Calendar amongst the displayed or available formats, as shown below.

Excel Calendar Template - FAQ 2

3. How to insert a Seasonal Photo Calendar in Excel?

In the following example, the steps to insert the Seasonal Photo Calendar in Excel are:

• Step 1: 
৹ Select the “File” tab → click the “New” option → type “Calendar” in the search box on the top.
৹ The available calendar templates appear. Choose the desired format of the Calendar amongst the displayed or available formats, as shown below.

FAQ 3 - Step 1

• Step 2: 
৹ Select a Seasonal Photo Calendar, and the detailed box opens.
৹ Select the Create button, as shown in the below image.

Excel Calendar Template - FAQ 3 - Step 2a

The Calendar is formed on the Excel sheet, as shown in the below image.

The Calendar Settings box appears on the screen. We can make changes in the Year cell, which will update automatically.

Excel Calendar Template - FAQ 3 - Step 2b

Download Template

This article must help understand the Calendar Template in Excel with examples. You can download the template here to use it instantly.

This has been a guide to Calendar Template In Excel. Here we create a simple or dynamic/interactive calendar template with example & downloadable excel template. You can learn more from the following articles –

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